How to use OpenClaw to file your meeting notes for you

Picture the half hour after a client call. Weeve has already written the summary. That part happens automatically, right on your Mac. But the summary still needs to go somewhere: into your notes app, onto your to-do list, maybe a quick recap so you remember what you promised. That's the part you do by hand, and the part that quietly stops happening in a busy week.

This guide sets up OpenClaw, an open-source personal AI assistant, to do it for you. Once it's running, every meeting you record gets filed into your notes on OpenClaw's next check, usually within half an hour of ending, your action items land on your task list, and you get a two-line recap on Telegram or WhatsApp. You don't press anything.

What OpenClaw is, in one paragraph

OpenClaw is a free, open-source assistant that runs on your own computer instead of in someone else's cloud. You talk to it through a chat app you already use, like Telegram or WhatsApp. Its most useful habit is called the heartbeat: every 30 minutes by default (hourly on some setups, such as running it on a Claude subscription), it wakes up, works through a checklist you've written for it, and only messages you if something needs attention. Our job is to put "check for new Weeve meetings" on that checklist.

Fair warning: installing OpenClaw is the most technical part of this guide. Their website walks you through it, and their community is active, but budget an hour and a coffee. Everything after installation is just writing plain-English instructions.

Step 1: Give your meetings a simple home

Weeve saves every meeting as a small file on your Mac. By default those files live in a system folder with a long, awkward path, so let's move them somewhere friendlier.

Open Weeve, go to Settings → Data & Storage, and use Change folder to pick a new location. Create a folder called Weeve in your home folder and select it. Weeve moves your library and keeps saving new meetings there.

Now look inside that folder in Finder. You'll find Weeve → Users → one folder with a long name (that's your account) → Recordings. Every meeting you've ever recorded is in there, one file each, containing the title, the date, who spoke, and the summary. That Recordings folder is what OpenClaw will watch.

Step 2: Tell OpenClaw what a Weeve meeting is

OpenClaw learns from plain text files in its workspace. Add this to its notes, a file like TOOLS.md. Paste it exactly; you don't need to understand every line:

## Weeve meetings

My meeting recorder saves each meeting as a file in:
~/Weeve/Users/<the-long-folder-name>

## Weeve meetings

My meeting recorder saves each meeting as a file in:
~/Weeve/Users/<the-long-folder-name>

## Weeve meetings

My meeting recorder saves each meeting as a file in:
~/Weeve/Users/<the-long-folder-name>

That "ready" rule is the one technical fact worth remembering: Weeve saves the file the moment a recording starts and updates it as the transcript and summary come in. A file existing doesn't mean the meeting is done. "Ready" means done.

Step 3: Put it on the checklist

Add this to OpenClaw's HEARTBEAT.md file, which is the checklist it runs every half hour:

## Weeve meetings (every heartbeat)

- Look in the Weeve Recordings folder for finished meetings I haven't
  seen before (keep a list of handled ones in memory/weeve-done.md).
- For each new meeting:
  1. Save the notes into my notes folder, named by date and title.
  2. Add any action items assigned to me to my task list.
  3. Message me: the title, a one-sentence gist, and my action items.
  4. Add the meeting to memory/weeve-done.md so it's never repeated.
- If there's nothing new, stay silent.

## Weeve meetings (every heartbeat)

- Look in the Weeve Recordings folder for finished meetings I haven't
  seen before (keep a list of handled ones in memory/weeve-done.md).
- For each new meeting:
  1. Save the notes into my notes folder, named by date and title.
  2. Add any action items assigned to me to my task list.
  3. Message me: the title, a one-sentence gist, and my action items.
  4. Add the meeting to memory/weeve-done.md so it's never repeated.
- If there's nothing new, stay silent.

## Weeve meetings (every heartbeat)

- Look in the Weeve Recordings folder for finished meetings I haven't
  seen before (keep a list of handled ones in memory/weeve-done.md).
- For each new meeting:
  1. Save the notes into my notes folder, named by date and title.
  2. Add any action items assigned to me to my task list.
  3. Message me: the title, a one-sentence gist, and my action items.
  4. Add the meeting to memory/weeve-done.md so it's never repeated.
- If there's nothing new, stay silent.

That's the whole setup. No plugins, no accounts to connect, no subscriptions beyond whatever model OpenClaw runs on. Weeve writes files; OpenClaw reads them.

What it feels like after a week

You finish a discovery call at 2:00. At 2:20 your phone buzzes: "Discovery call with Marloes. She needs the proposal before their board meeting on the 14th. Your action items: send pricing, intro her to Daniel." The notes are already in your notes folder, filed under today's date. You never opened your laptop.

Once the basics work, extend the checklist in plain English. "If I promised someone something in a meeting, draft the follow-up email and save it to my Drafts folder." "File notes into a subfolder per project." "Every Friday at four, summarise the week." OpenClaw handles scheduled jobs too, so weekly reviews fit naturally.

One honest note about privacy

Weeve's promise is that your meetings are recorded, transcribed, and summarised entirely on your Mac. Nothing about this setup changes that. But OpenClaw itself needs an AI model to think with, and if you connect it to a cloud model, your meeting summaries travel to that provider every time it checks the folder. OpenClaw also supports models that run locally on your Mac. Choose one of those and the entire loop, from recording to recap, never touches the internet. If you handle sensitive client work, that's the setup to pick. If you already live in a terminal, pointing Codex at the same folder gets you a similar result with tools you have open anyway.

How this compares with the other four

What OpenClaw gives you that the others do not is filing without building anything. You write instructions in plain English, and a heartbeat does the rest. Nothing is installed as a system service and there is nothing to uninstall later.

That comfort has a cost, and it is timing. A heartbeat checks on an interval, so a note appears minutes after a meeting rather than seconds after it. If that gap bothers you, Claude Code builds an event-driven version that fires the moment Weeve finishes, at the price of two visits to the Terminal and a launchd job you should know how to remove. If you want the result pushed to your phone instead of filed on your Mac, Hermes sends a nightly digest. And if a weekly summary would serve you better than a stream of filed notes, Claude Cowork does that in a normal app window.

Twenty minutes of instructions, one folder change in Settings, and the after-meeting shuffle is gone. Filing is where this starts; how we built an AI company brain at Weeve is what it turns into once a few months of notes pile up.

If the folder OpenClaw watches is still empty, Weeve's free Starter plan fills it: 10 meetings a month, recorded and summarised on the Mac. Apple Silicon and macOS 14 or later. Not on a Mac? The browser recorder captures a call in the tab and the browser transcriber turns it into text, neither of which leaves the page.